Fast Facts

Join Macmillan Publishers as a Recruiting Coordinator, providing vital support throughout the recruitment process and enhancing candidate engagement.

Responsibilities: Manage recruitment administrative tasks, oversee entry-level recruiting, support the internship program, maintain ATS data integrity, and improve recruitment processes.

Skills: Proficiency in Microsoft Office Suite, communication skills, organizational abilities, and a solutions-oriented mindset are essential.

Qualifications: At least 18 months of experience in a recruiting or HR assistant role is preferred.

Location: This position is based in New York, New York, United States.

Compensation: $60000 - $65000 / Annually

The Recruiting Coordinator is a key contributor to the Talent Acquisition team, providing essential support across the full recruitment life cycle. This is a dual-threat role combining operational excellence with high-touch candidate engagement, ensuring a positive experience from the first touchpoint to the first day of work. Beyond logistics, this role acts as a Junior Recruiter for entry-level positions and champion recruitment for the Internship Program, serving as an integral, trusted partner to the entire People & Culture (P&C) department.

What you’ll do:

• Recruitment Administration: Manage all recruitment administrative tasks, including job postings, interview scheduling, offer letter generation, onboarding initiation, ATS maintenance, and recruitment metrics tracking and reporting
• Full-Cycle "Junior" Recruiting: Own the end-to-end recruitment process for entry-level/early in career positions from intake to offer.
• Internship Program Stewardship: Oversee core recruitment duties for year-round internship program
• Systems & Data Integrity: Act as the super-user for our ATS (currently UKG) as well as project management tools (ie Asana) generally maintaining data integrity and compliance across various recruitment platforms and workflows
• Employer Branding: Contribute to and support the maintenance of the internal "TA Bookmark" page and external Careers website, as well as the creation of content for social recruitment channels.
• Process Optimization: Identify bottlenecks in the recruitment workflow and propose "SOP" (Standard Operating Procedure) updates to improve team efficiency.
• Stakeholder Partnership: Partner with hiring managers, department leaders, and the P&C/HR team to ensure a positive, seamless hiring experience. Manage expectations and recruitment timelines through effective feedback loops.

What you’ll bring:

• Experience: At least 18 months in a Recruiting or HR Assistant or relevant administrative role
• Technical Skills: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and the ability to learn new technologies and systems quickly. Experience with Google Workspace and/or participation in ATS implementation a plus but not required
• Communication: Excellent verbal and written communication skills with a high level of emotional intelligence
• Organization: Proven ability to handle multiple tasks and shifting priorities with minimal supervision.
• Mindset: A curious, solutions-oriented self-starter who enjoys working both independently and as part of a team

This role will have an annual salary of $60k-$65k.

Macmillan Publishers is the U.S. trade company that is part of the Holtzbrinck Publishing Group, a large family-owned group of media companies headquartered in Stuttgart, Germany. Holtzbrinck Publishing Group's publishing companies include prominent imprints around the world that publish a broad range of award-winning books for children and adults in all categories and formats.

U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children’s Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. In the UK, Australia, India, and South Africa, companies in the Holtzbrinck Publishing Group publish under the Pan Macmillan name. The German publishing company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur.

Macmillan is proud to be an equal opportunity employer consistently striving to foster a culture where everyone belongs. We welcome applicants of all backgrounds and identities. Qualified applicants are evaluated without regard to race, color, religion, age, ethnicity, national origin, sex, sexual orientation, gender identity or expression, disability status, physical ability, neurodiversity, genetic information, protected veteran status, family and economic status and background or any other characteristic protected by federal, state, or local law. We prohibit discrimination of any kind and will provide reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.