Office Operations and HR Coordinator

Magic happens when the right people and resources come together to create something greater than the sum of its parts. As North America’s largest learning catalyst, Bluum is rooted in the belief that education is the single most achievable step toward a more positive and equitable tomorrow. Our employees are driven by a single mission – to improve learning and make it more accessible. From the personalized support and services we provide to the hand-picked products we use that create exceptional learning environments, everything we touch, say, or do empowers educators to make a difference. Learn more about how we are cultivating possibility at Bluum.

Position Summary

We are seeking a versatile and energizing individual to join our team as an Office Operations and HR Coordinator. This role serves as the core of our office environment, acting as the go-to person for various administrative needs while also playing a crucial role in fostering a positive workplace culture. The ideal candidate will be adept at wearing many hats, from organizing events and managing office supplies to handling employee paperwork and building a cohesive company culture. This position offers the opportunity to make a significant impact by ensuring smooth operations and supporting the human resources functions of our organization.

Responsibilities

Office Operations (60%)

• Monitor and maintain office equipment and supplies
• Liaise with property manager to ensure the office space meets operational needs (e.g., maintenance, repairs, security).
• Coordinate office move or renovations in collaboration with property management and internal operations leaders.
• Communicate and coordinate with external vendors such as HVAC companies, janitorial services, and facility service providers
• Develop and execute initiatives to cultivate a positive and inclusive office culture, fostering a supportive environment where team members thrive professionally and personally – to include things such as team-building activities, celebrations and other office events.
• Welcome visitors into office
• Handling incoming mail, packages, and deliveries efficiently and distributing them to the appropriate recipients.
• Answer phone calls during peak times or when necessary, ensuring professional and courteous communication.
• Keeping the office neat and organized, including common areas and meeting rooms.

Human Resources (40%)

• Administers various human resource plans and procedures for all organization personnel; assists in the development and implementation of personnel policies and procedures
• Supports employees with payroll and benefit-related inquires
• Develops and maintains records, reports, and logs to conform to federal, provincial/state, and local regulations
• Assists with the on boarding and off boarding process
• Coordinate employee events and activities.
• Responds to written and verbal requests for employment verification
• Maintains human resource information system records in UKG and compiles reports from the database
• Support coordination and execution of various training to support company programs
• Maintaining records to comply with OHSA, local, provincial, and federal EPA regulations
• Collaborate with Sr. HR Generalist on complex employee relations matters
• Maintain employee files, which may include organizing, filing, and scanning.

Education & Skill Requirements

• Associate or bachelor’s degree in a related field, preferred, but may have experience in lieu of degree.
• 3+ years of experience in office management, administrative roles, or related fields.
• 1+ years of HR experience, preferred
• Genuine interest and enthusiasm for promoting employee engagement, well-being, and professional development.
• Commitment to fostering a positive and inclusive workplace culture.