Fast Facts

Pasadena City College is seeking an IT Project Manager to oversee technology projects, ensuring they are delivered on time and within budget while applying project management best practices.

Responsibilities: Manage district-wide IT projects, coordinating activities, developing project documentation, monitoring budgets, and ensuring effective communication among stakeholders.

Skills: Strong project management skills, familiarity with IT methodologies like Agile and Waterfall, and proficiency in project management tools.

Qualifications: Bachelor's degree and five years experience in IT project management; PMP certification is a plus.

Location: Remote work is not indicated; position is based in Pasadena, California.

Compensation: $114605 - $126352 / Annually

IT Project Manager

Pasadena City College

Salary: $114,605.88 - $126,352.56 AnnuallyCFT-68

Job Type: Full-Time

Job Number: 05015

Location: Pasadena, CA

Department: Business & Administrative Services

Closing: 5/27/2025 11:59 PM Pacific

Under the direction of the Chief Technology Officer, this project manager position (non-supervisory) plans and delivers technology solutions through the implementation and use of project management best practices, methodologies, and tools. Responsible for managing multiple district-wide projects that meet stakeholder requirements and are delivered on time and within budget.

EXAMPLE OF DUTIES

1. Plans and coordinates activities of technology projects to ensure that goals and objectives of projects are accomplished on schedule and within budget.
2. Reviews project proposals and then develops a project charter, feasibility analysis, communication plan, project schedule, staffing requirements and makes recommendations to management for the allocation of available departmental resources to various project phases.
3. Establishes, validates, and adjusts project schedules as needed; conducts project audits and walkthroughs; reviews project deliverables; coordinates and facilitates meetings with users and staff regarding proposed and current business processes related to the project; coordinates project activities with other district office and college departments.
4. Establishes standards and procedures for project reporting; provides project reports for management, stakeholders, or others; develops and implements communications strategies to ensure timely information is provided to ITS management and stakeholders.
5. Evaluates each project and implements the most appropriate IT project management methodology including Waterfall, Agile, Kanban, Scrum and Lean.
6. Develops project documentation in collaboration with project sponsor and involved stakeholders.
7. Makes recommendations to management for the selection of project team members; confers with project staff to outline the project and associated work; track project work assigned to technical staff to meet project goals. This position does not supervise staff.
8. Monitor project budgets.
9. Continuously identify, evaluate, and mitigate project risks.
10. Provide encouragement and motivation to project team members throughout the project life cycle.
11. Develop skills and abilities of assigned project team members by providing or coordinating training.
12. Escalate to management any performance or personnel issues that arise during project execution.
13. Develop and help execute comprehensive change management strategy relative to project scope and stakeholders; orchestrate and lead change management to ensure project success.
14. Plan for and ensure satisfactory transition of care, custody, and control of the project's product upon completion.
15. Support development of organizational project management capability and develop a culture of project management throughout Pasadena City College (PCC) through training, mentoring and by example.
16. Participate in the development and continuous improvement of PCC's project proposal, charters, plans, review, and prioritization processes.
17. Participate in the development, prioritizing, budgeting, and planning of projects, project portfolio management and related initiatives.
18. Perform other duties as assigned.

EDUCATION AND EXPERIENCE

A bachelor's degree in a related field and five years of experience, including two years of IT project management, or an associate degree in a related field with seven years of experience, including four years of IT project management. An active Project Management Professional (PMP) certificate may substitute for two years of experience.

DESIRABLE QUALIFICATIONS

• Project Management Professional (PMP) certification.
• Experience using a project management tool such as Asana.
• Experience summarizing project status for executive leadership.
• Experience managing projects simultaneously.
• Experience coordinating projects with various stakeholders.

KNOWLEDGE OF:

• Principles and practices of effective project management based on the Project Management Body of Knowledge (PMBOK).
• Processes and procedures related to the five project phases of Initiating, Planning, Executing, Monitoring and Controlling, and Closing.
• Best practices related to all project management knowledge areas:

1. Project integration management
2. Project scope management
3. Project time management
4. Project cost management
5. Project quality management
6. Project resource management
7. Project communications management
8. Project risk management
9. Project procurement management
10. Project stakeholder management
11. IT Project management methodologies such as Waterfall, Agile, Scrum, Kanban and Lean.
12. Methods and techniques used in the installation, troubleshooting, upgrading and problem resolution of information systems.
13. Operational characteristics of various network/server systems, enterprise resource planning (ERP) systems, application packages and programming languages.
14. Methods and techniques of system design, programming, and software installation.
15. Principles and practices of data and telecommunication networking.
16. Principles and practices of current AV and smart classroom system integration

SKILL OF:

• Apply knowledge of project management best practices to deliver high quality projects on-time, within budget, and in-scope.
• Show resilience, diplomacy, influence, relationship building and problem-solving skills in various situations.
• Strong teamwork and interpersonal skills
• Excellent analytical, planning, and organizational skills

ABILITY TO:

• Communicate effectively orally and in writing.
• Set and manage customer expectations.
• Demonstrated ability to drive successful project planning and execution.
• Demonstrated ability to motivate staff and to apply skills and techniques to solve dynamic problems
• Ability in developing and implementing strategies to identify and mitigate risks
• Multitask and manage multiple small to large projects in a cross-functional environment.
• Build and manage project plans and objectives and help develop project budgets.
• Ability to train/mentor/coach staff in project management.
• Be self-directed/driven.
• Plan, coordinate, and oversee the implementation of multi-faceted work plans.
• Analyze, evaluate, and assess the technological needs of the District.
• Read and comprehend complex written and technical materials.
• Work independently without supervision.
• Understand and follow oral and written instructions.
• Communicate clearly and concisely, orally and in writing.
• Establish and maintain effective working relationships.
• Stay abreast of emerging technologies, project management techniques, and external process changes by reading industry publications, attending training.
• Sensitivity to and understanding of, the diverse academic, socioeconomic, cultural, linguistic, ethnic backgrounds and disabilities of community college students and staff.

Core Competencies: The District has identified the following essential skills and attributes needed for success in this position.

• Project Management
• Stakeholder Management
• Leadership
• Time Management
• Budget Management
• Problem-Solving
• Quality Assurance
• Continuous Improvement

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted . Job postings will not be reopened due to failure to submit an application before the closing date for any reason . You can apply for a position from any computer with Internet access. Please keep in mind the following:

• If you do not follow the process or your application/resume is incomplete, your information will not be processed.
• If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
• The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
• While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
• Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

1. Resume or Curriculum Vitae
2. Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• Pasadena Area Community College District will not sponsor any visa applications.
• Applicants must be available for interviews at Pasadena City College at no cost to the District.
• Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
• The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
• Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
• The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
• An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT

Equal Opportunity, Title IX, Section 504 Employer

To apply, please visit https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/4281815/it-project-manager

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