Fast Facts

School Family Media is seeking a part-time seasonal HR Assistant to assist with various HR functions, including onboarding, timesheet review, and employee communications, from May to September at their Colorado Springs warehouse.

Responsibilities: Key responsibilities include onboarding/offboarding employees, reviewing timesheets, assisting in administrative tasks, and maintaining employee records while supporting various HR and operational activities.

Skills: Strong organizational skills, attention to detail, effective communication abilities, proficiency in Microsoft Office, and experience with HRIS systems are required.

Qualifications: Candidates should be pursuing or have recently completed a degree in human resources or related fields; previous HR experience is a plus.

Location: This position is based on-site at the EduKit warehouse in Colorado Springs, CO, necessitating adaptability to a warehouse environment.

Compensation: $14 - $16 / Hourly

School Family Media is changing how schools and families prepare for back-to-school. Our nationally recognized platforms, TeacherLists, EduKit, and PTO Today, simplify back-to-school for schools, teachers, volunteers, and especially parents. As a mission-driven company, our goal is to make life easier for school communities and help ensure students are prepared to learn. 

Seasonal HR Assistant

Location: EduKit Warehouse – Colorado Springs, CO

   Focus on the Family Campus (Briargate)

Schedule: Part-time Seasonal, May–September | Monday–Friday, 20+ hours per week (some flexibility based on production needs)

Benefits: Not eligible as seasonal employee

Pay Range: $14.81 – $16.00/hour, based on experience

Key Responsibilities

• Assist with onboarding and offboarding of seasonal and regular employees
• Review timesheets for 100+ employees, identify discrepancies, and follow up on missing or incorrect entries
• Support the Director of HR, Production Manager, and Operations Manager with daily administrative tasks if requested
• Prepare and distribute offer letters and onboarding documentation
• File, organize, and maintain confidential employee records in both physical and digital formats
• Ensure completion and compliance of onboarding forms such as I-9s, W-4s, and policy acknowledgments
• Respond to basic employee inquiries regarding time entry, schedules, or general HR policies
• Enter and update employee information in Gusto (our HRIS platform); assist in generating reports as needed
• Support interview coordination, track applicant flow, and help communicate with candidates when necessary
• Assist with internal communications, policy updates, and distributing materials to warehouse staff
• Help plan and set up team meetings, employee lunches, orientation sessions, and occasional recognition events
• Conduct employee orientation as a backup when needed
• Monitor supplies and maintain stock of HR forms and new hire materials
• Perform other HR or administrative duties as assigned to support department needs

Qualifications

• Currently pursuing or recently completed a bachelor’s degree in human resources, Hospitality, Business Administration, or a related field
• Previous office or HR experience is a plus
• Experience using Gusto or another HRIS/payroll system is highly desirable
• Must be able to handle sensitive and confidential information with professionalism

Key Skills

• Strong organizational and time management abilities
• Attention to detail and high level of accuracy
• Effective communication and interpersonal skills
• Ability to work independently and prioritize multiple tasks
• Proficiency in Microsoft Office, especially Word, Excel, and PowerPoint
• Comfortable working in a warehouse setting with loud noises and temperature fluctuations

Work Environment

This role is based on site at our EduKit warehouse, which includes both office and warehouse environments. The ability to adapt to an active setting with varying temperatures and noise levels is essential.

Why Work with Us?

At School Family Media, we create meaningful experiences for families and schools—and that starts with our people. You’ll join a welcoming and energetic team that values collaboration, supports growth, and makes work enjoyable, especially during our seasonal rush.

Equal Opportunity Employer

School Family Media is an equal opportunity employer and does not discriminate based on race, color, religion, sex (including pregnancy, gender identity, or sexual orientation), national origin, age, disability, or genetic information. We value diversity and are committed to creating an inclusive environment for all employees.