Fast Facts

Join Ascend Learning as a Sr Office Coordinator in Gilbert, AZ, where you'll manage office operations, enhance employee experience, and coordinate facilities needs for a purpose-driven team.

Responsibilities: Oversee office maintenance, manage vendor relationships, coordinate safety drills, handle mailroom functions, and assist in space planning and office events.

Skills: 3+ years of office experience, detail-oriented, proficiency in Microsoft Office Suite, strong organizational and problem-solving skills.

Qualifications: High School Diploma or GED required; experience with space planning software is a plus.

Location: Onsite in Gilbert, Arizona.

Compensation: Not provided by employer. Typical compensation ranges for this position are between $40,000 - $60,000.

We Impact Lives Through Purpose-Driven Work in A People First Culture

Ascend Learning is the connection between a powerful portfolio of brands serving students, educators, and employers with outcomes-based, data driven solutions across the lifecycle of learning.

Our values-driven culture unifies our teams and inspires a mindset of action, innovation, and collaboration, with a relentless focus on customers.

For over 35 years, National Academy of Sports Medicine® (NASM®) has set the standard in fitness education with best-in-class evidence-based programs. We have educated over 1.4 million fitness professionals in over 100 countries, creating a global space for optimal well-being and fitness. From personal training to nutrition coaching, wellness to sports performance, NASM trainers and specialists work at every level to help all clients set and reach their own unique goals.

We're always looking for talented, passionate professionals to join us in our mission to help change lives. If this sounds like an environment where you'd thrive, read on to learn more.

WHAT YOU'LL DO

As an Office Coordinator you will be responsible for the efficient operation and maintenance of the office’s physical environment, ensuring a safe, functional and welcoming workspace. You will coordinate with office services, manage vendor relationships, oversee facility-related projects, and assist with space planning and daily facility needs in line with Corporate Real Estate operational guidelines and in accordance with the objectives of the company. You will play a key part in enhancing employee experience and supporting business continuity. This position will work 32 hours per week and will suport our Gilbert, AZ office.

WHERE YOU’LL WORK

This position will work onsite from our Gilbert, AZ office location.

HOW YOU’LL SPEND YOUR

• Provide welcoming greetings and strong customer service to all visitors, vendors, employees, and delivery personnel, both in person and over the phone. Coordinate access badges for employees and guests.
• Coordinate participation in Fire Life Safety drills, monitor safety signage and equipment compliance, and maintain First Aid kits.
• Manage the functions and organization of the mailroom, maintenance of mailing machines Pitney Bowes and Fed Ex, and order and maintain mailing supplies. Manage package deliveries, distribute daily mail, organize mailroom functions, maintain mailing machines, and order mailing supplies.
• Order office supplies and maintain inventory.
• Conduct routine walk-throughs to monitor facility issues, coordinate with Property Management for maintenance, and schedule preventative maintenance for gym equipment. Bring concerns and ideas for a better work environment for consideration and resolution to the Corporate Real Estate team.
• Maintain vendor information and contracts, manage food and beverage stocking, and oversee kitchen and conference room organization.
• Support office events and Community Days, including planning, supply ordering, setup, and takedown.
• Manage space planning software, fulfill furniture and equipment requests, and coordinate moves and clear-outs for employees.

WHAT NEED

• High School Diploma or GED Required.
• 3+ years of professional office experience.
• Detail-oriented with strong organizational, workflow, and follow-up skills.
• Proficiency with Microsoft Suite Office (MS Word, Excel, Outlook, PowerPoint) and Facilities ticketing or tracking systems. Experience with space planning software a plus.
• Ability to manage multiple priorities and respond quickly to evolving needs with strong problem solving and decision-making skills while maintaining a calm demeanor.
• Ability to interact with all levels of the organization while exhibiting a high level of professionalism, discretion, and confidentiality.
• Knowledge of mail processes, such as postage machines, FedEx, and UPS.
• Possesses working knowledge of the operation of printers, scanners, postage meters, and other office equipment.
• Role requires regular on-site presence, walking throughout the office, and occasional lifting or moving of supplies and office equipment. This role is not Hybrid and requires residence in the local area.

BENEFITS

• Flexible and generous paid time off
• Competitive medical, dental, vision and life insurance
• 401(k) employer matching program
• Parental leave
• Wellness resources
• Charitable matching program
• Hybrid work
• On-site workout facilities (Leawood, Gilbert, Burlington)
• Community outreach groups
• Tuition reimbursement

Fostering A Sense of Belonging

We seek out and celebrate all people and perspectives and cultivate an inclusive culture where everyone can thrive, feel valued and be their authentic selves. Our culture is firmly rooted in the belief that by embracing our differences and drawing on diverse perspectives, we are a stronger, more innovative, and more successful organization where employees experience a sense of belonging.

About Ascend Learning

As a tech-enabled services company, Ascend Learning is a national leader in developing and delivering data-driven online educational content, software, assessments, analytics, and simulations serving institutions, students and employers across healthcare, fitness and wellness, public and workplace safety, skilled trades, insurance, financial services, cybersecurity, and higher education. We're committed to accelerating the learning pathways that can move people into careers where they have the knowledge and skills to have an impact and help change lives in the communities they serve. Headquartered in Burlington, MA with additional office locations and hybrid and remote workers in cities across the U.S., Ascend Learning was recognized by Newsweek and Plant-A Insights Group as one of America's 2023 Greatest Workplaces for Diversity.

Ascend Learning, LLC is proud to be an equal opportunity employer (M/F/Vets/Disabled). No agency or search firm submissions will be accepted. Applications for U.S. based positions with Ascend Learning, LLC must be legally authorized to work in the United States and verification of employment eligibility will be required at the time of hire.

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