Fast Facts

Trafera is seeking a skilled RFP Process Specialist to manage the proposal process, ensuring bids meet requirements for K-12 and government clients. This role is vital in driving customer partnerships and involves collaboration with internal teams to craft winning proposals.

Responsibilities: Manage the bidding process, oversee proposal submissions, review legal terms, draft proposal content, and collaborate on contracts with internal teams.

Skills: Bachelor's degree or equivalent experience, 2+ years in proposal management, strong analytical and communication skills, ability to handle multiple projects, and proficiency in Microsoft Office and CRM systems.

Qualifications: Bachelor's degree in relevant field or equivalent experience; proven experience with government contracts or proposals required.

Location: On-site at 1271 Red Fox Road, Arden Hills, MN; no specified travel requirements.

Compensation: $60000 - $70000 / Annually

Trafera is an industry leader in delivering innovative IT products and integrated solutions for K-12, higher education, and state and local governments. Headquartered in Arden Hills, MN, and supported by strategically positioned service centers in the Twin Cities, Louisiana, North Carolina, Oklahoma, and West Virginia, we are uniquely equipped to meet the diverse needs of our customers.

Supported by Rotunda Capital Partners and our strategic investments, we are expanding into new markets. Our recognition on The Channel Company’s CRN Solution Provider 500 List, where we rank among the top 100 providers, demonstrates our excellence as a strategic service provider and our ability to deliver high-impact IT solutions.

We are committed to creating a welcoming and inclusive workplace that respects and values diverse perspectives and talents. Our shared values of embracing growth and continuous improvement, making connections, being dependable, maintaining integrity by doing the right thing, and taking action drive our culture and serve as a guide for how we treat one another and accomplish our work.

Your contributions as a RFP Process Specialist on the RFP team will play a vital role in maintaining our strong customer partnerships, enabling them to manage their technology, connectivity, and security needs so their organizations are equipped to solve today's challenges and shape tomorrow.

Title: RFP Process Specialist 

Reporting to: Amanda Wehland

Status: Full-time

Level: Entry

Classification: Exempt

Type: Individual Contributor

Location: 1271 Red Fox Road, Arden Hills, MN 55112

Version Date: 6/13/2025

Position Summary:

A Requests for Proposals (RFP) Process Specialist manages the proposal process in collaboration with internal teams to ensure the proposal meets the requirements, is accurate, and is submitted timely to maximize the chances of winning a bid.

Competencies:

Nimble Learning

Collaborates

Customer Focus

Instills Trust 

Action Oriented

Courage

Persuaded

Decision Quality

Manages Conflict

Optimize Work Processes

Essential Responsibilities:

The following essential functions represent the primary work performed; however, other responsibilities could be expected that not detailed here but fall within the scope of this role. 

Responsibilities:

• Manage the bidding process including, data entry and assignment of bids in the ERP, monitoring for award or denial and documenting the results to ensure, accuracy, timeliness, and quality of presentation
• Review bids posted by sales representatives and communicate findings to RSM/EBM/Sales team members
• Review all legal bonding terms and conditions to ensure alignment with Trafera’s terms and conditions
• Draft and refine proposal content to align with customer requirements and organizational goals
• Collaborate with internal teams when contracts and/or agreement conditions require additional evaluation

Minimum Skills, Abilities, and Requirements: 

• Bachelor’s degree in English, communications, business, sales, pre-law, or a relevant field, or the equivalent amount of training and hands-on experience sufficient to perform the essential functions of the position
• 2+ year of progressive experience in writing, reviewing, processing state and local government contracts or proposals, administrative project management, or related experience
• Demonstrated analytical and problem-solving skills
• Proven ability to effectively manage multiple projects and meet deadlines
• Strong written and verbal communication skills with the ability to effectively present ideas and deliverables to internal and external stakeholders
• Creative, and results oriented mindset with the ability to collaborate with others to identify and solve issues, make proactive recommendations, and lead through influence
• Self-directed work style, able to work autonomously, prioritize and deliver results

Technology and Systems:

• Microsoft Office Suite, especially Excel/Word
• CRM systems, preferably Hubspot
• Proposal Creation Software such as:

1. Responsive/RFPIO
2. Qvidian
3. Proposify
4. Loopio
5. RFP360

Trafera is proud to be an equal opportunity employer, providing equal opportunity to all employees and applicants based on an individual's qualifications, without regard to race, gender, religion, color, age, national origin, disability, genetic information, sexual orientation, gender identity, familial status, marital status, status with regard to public assistance, local human rights commission activity, amnesty, status as a covered veteran or any other protected factor in accordance with applicable federal, state and local laws. The hiring process includes successfully completing an interview and background screen process including verification through E-Verify.