Fast Facts

Xello is seeking a detail-oriented Accounts Payable (AP) & Systems Analyst who will manage vendor invoices, payments, and expense claims while contributing to reporting and analysis in a dynamic finance environment.

Responsibilities: Process vendor invoices, handle expense claims, perform reconciliations, analyze financial reports, identify automation opportunities, and collaborate with cross-functional teams.

Skills: Proficiency in NetSuite, solid AP processes and reporting knowledge, advanced Excel skills, problem-solving, and communication skills.

Qualifications: Experience as an AP Analyst, familiarity with Canadian GAAP is a plus, and background in finance reporting is preferred.

Location: Remote/Toronto, ON

Compensation: Not provided by employer. Typical compensation ranges for this position are between $60,000 - $80,000 CAD.

Xello is looking for an Accounts Payable (AP) & Systems Analyst

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Who are you?

You are a detail-oriented and proactive Accounts Payable (AP) & Systems Analyst seeking to join a finance team in an entrepreneurial organization. You have experience managing vendor invoices, payments, expense claims, and credit card reconciliations while contributing to regular reporting and analysis. With experience in NetSuite, you’re ready to play a key role in automating manual processes and improving the overall efficiency of the AP function in a dynamic finance environment. 

Sound exciting to you? Read on!

What you’ll do…

• Process, review, and reconcile vendor invoices and payments accurately and on time
• Handle employee expense claims, ensuring compliance with company policies and guidelines and timely payment and reconciliation against the accounting software
• Perform credit card reconciliations and resolve discrepancies promptly
• Generate and analyze monthly financial reports, such as monthly operating expense analysis, against the budget under various income statement captions related to Operating Expenses and Cost of Goods Sold
• Identify opportunities to automate and streamline AP processes, leveraging NetSuite and other tools 
• Collaborate with cross-functional teams to enhance workflows and systems, such as the purchase order process
• Maintain and update vendor records to ensure accuracy and compliance
• Assist in month-end and year-end closing activities related to AP, such as AP Aging reconciliations, accruals, royalty calculations, and intercompany entries

What we’re looking for…

• Proven experience as an AP Analyst or similar role in finance
• Strong proficiency in NetSuite and familiarity with its AP functionalities
• Solid understanding of AP processes, reporting, and reconciliation
• Advanced Excel skills, including working with large datasets and creating reports
• A self-starter with the ability to identify system inefficiencies and implement automation solutions
• Excellent organizational and time management skills with a keen eye for detail
• Excellent problem-solving and analytical skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and the ability to collaborate across teams

Nice to have (optional)...

• Experience in process improvement and system automation
• Knowledge of Canadian GAAP and related practices
• Background in finance-related reporting and analysis such as detailed operating expense variance analysis against the budget on a monthly basis

We’re Xello - Join us!

We are Xello (CASCAID in the UK), the leading developer of future readiness programs in North America and the UK and soon the world! Our mission is to help anyone, anywhere in the world to create a successful future through self-knowledge, exploration, and planning.

We believe that by bringing our best selves to our work and collaborating with one another, we can change the world. We are a very diverse group of individuals who work hard, laugh often and share in each other’s lives. We are an inclusive, equal opportunity employer.

Embracing agile practices, an innovative mindset, and keeping our users at the heart of what we do, are just a few of the keys to our success.

In addition to working with leading technologies, we are committed to continuous learning and growth through internal/external training and mentoring, which includes a PD budget for every employee.

For our Canadian based staff, we also offer:

• Flexible work arrangements including hybrid and remote
• 4 weeks of vacation
• Employer-paid health and dental benefits
• 4-month top-up for parental leave
• Group RRSP with 3% matching

For our US based staff, we also offer:

• Remote work environment
• 4 weeks of vacation
• 80% employer-paid health benefits
• 4-month top-up for parental leave
• 401(k) with 3% matching

For our UK based staff, we also offer:

• Remote work environment
• 28 days annual leave (inc. 3 days at Christmas) + bank holidays. With additional annual leave days added to reward long service

Like what you hear? Apply Now!