Supervisor, Files & Reprints

Who We Are

Great Minds is a high-growth, mission-driven organization founded by educators in 2007. As a for-profit, Public Benefit Corporation, we believe all students deserve access to meaningful, challenging content—and all teachers deserve tools that are intuitive, effective, and built for the realities of today’s classrooms.

We develop high-quality, knowledge-rich math, science and ELA curricula grounded in research and designed in collaboration with educators. Our materials reflect real classroom needs and are built to drive lasting student outcomes.

We are committed to usability, coherence, and practical implementation—supporting teachers not just through curriculum, but with professional learning, purposeful technology, and responsive service that enable strong adoption and impact.

What We Build

Our products—Eureka Math and Eureka Math², Wit & Wisdom, PhD Science, Geodes, and the newly launched Arts & Letters ELA—are trusted by thousands of schools and districts nationwide.

• Eureka Math is the most widely used math curriculum in the U.S., and is focused on balancing conceptual understanding, procedural fluency, and application.

• Wit & Wisdom® and Arts & Letters ELA™ anchor our reading strategy with content-rich, grade-level instruction that integrates literature, history, and the arts, grounded in the science of reading. Geodes® complements our reading suite with decodable texts that pair phonics with meaningful content to support early literacy.

• PhD Science is a hands-on K-5 Science program that sparks curiosity as students build enduring knowledge of how the scientific world works.

These programs reflect a shared belief in high expectations, joyful rigor, and deep respect for educators and students.

Where We’re Headed

Great Minds is entering a new stage of growth and product maturity. We are focused on building more connected, customer-informed experiences across the full educator journey—from curriculum to professional learning to platform and support.

Our long-term vision is to become a true partner in impact—not just delivering curriculum, but supporting educators in achieving outcomes at scale.

Job Purpose

Reporting to the Associate Director of Production, the Supervisor, Files and Reprints will be responsible for all file maintenance, including archiving files after initial production, managing ongoing file updates, and ensuring accurate delivery and version control across print, digital, NIMAC, flipbooks, and other file types. This role will maintain file integrity and ensure that the most current file set is available for all Great Minds products. This role will track interdependencies across multiple products, anticipate downstream impacts of file changes, and drive strategic improvements by identifying opportunities for automation and developing scalable processes. In addition, the Supervisor will lead a team of direct reports, with occasional support from freelancers, and will work closely with Print Operations, Product Management, and other Production teams. The role will communicate directly with printers, paging vendors, and the NIMAC, and will oversee twice-yearly reprint cycles with the responsibility of establishing and maintaining the Reprint Tracker to support visibility, metrics, and continuous improvement.

Responsibilities

Reprints:

• Manage all aspects of the twice-yearly content correction workflow.

• Coordinate with Product Management, Project Management and Production Coordinators to define reprint scope and avoid overlap with active projects.

• Determine resourcing approach (in-house or vendor), assign work to Reprint Coordinators, and secure resources from partner teams.

• Maintain and update Smartsheet trackers to support visibility, metrics, and reporting; consolidate corrections to minimize file touchpoints.

• Resolve questions from vendors and internal teams and route queries to appropriate stakeholders.

• Ensure updates are applied consistently across all PDF types (print and digital, WCAG-compliant and non-compliant, strung and split files).

• Ensure print archives (InDesign files) are updated and properly stored.

• Represent reprint team in cross-functional meetings and communicates progress and risks to stakeholders.

Archives:

• Maintain archives of InDesign, PDF, and product documentation files in Dropbox, ensuring file integrity, version control, and traceability.

• Review or oversee review of incoming archive files for completeness and compliance using automation tools (e.g., Python scripts).

• Communicate archive requirements to Vendor Managers, Production Specialists, Design team, and vendors; enforce standards and resolve issues with noncompliant, missing, or corrupted files.

• Create and manage Dropbox folders to optimize file organization, access, and reuse.

• Distribute or oversee distribution of archive files to vendors and internal teams at project start, ensuring delivery of the most current file sets.

Printer PDFs:

• Manage the release and transfer of press-ready files to print vendors, ensuring accuracy and alignment with schedules.

• Create and maintain folders in the Final Delivered Files SharePoint library and manage file access.

• Ensure PDFs meet naming conventions and pass preflight requirements (PitStop).

• Maintain oversight of file tracking, including versions, printers and delivery status.

• Serve as the primary production liaison to Print Operations and print vendors.

Digital PDFs:

• Execute or oversee automated validations for pagination, naming conventions, and WCAG compliance.

• Deliver files to the Digital FDF for platform publishing and supporting documentation (e.g., TOCs) using automation.

• Create and publish flipbooks by combining covers and interiors; maintain trackers of published Issuu links.

NIMAS:

• Determine whether NIMAS file conversion should be completed in-house or outsourced to a vendor.

• Engage vendors, deliver files, respond to questions, and monitor progress.

• Oversee execution of NIMAS scripts for in-house processing.

• Maintain a tracker of ISBNs and NIMAS confirmation IDs.

• Act as the primary production liaison to the NIMAC.

File Integrity, Process, and Strategy:

• Establish and enforce standards for file integrity, storage, and delivery across all product lines.

• Develop and implement process improvements to optimize file discovery, reuse, and accuracy.

• Drive strategic initiatives related to file setup, delivery workflows, and automation, including defining requirements based on business and vendor needs.

• Shape and evolve procedures for reprints, corrections, and archiving to ensure consistency and scalability.

• Monitor compliance with file standards and drive continuous improvement through measurable outcomes.

• Report progress, risks, and improvements to stakeholders.

Management:

• Supervise and provide regular performance feedback to direct reports.

• Delegates work and balances team workloads as needed.

• Support team development and ensure alignment with organizational priorities.

• Establish and update Standard Operating Procedures (SOPs).