Fast Facts

The Student Data & Compliance Coordinator at American Virtual Academy is essential for maintaining student data accuracy, ensuring compliance with state regulations, and supporting administrative functions within the virtual school environment.

Responsibilities: Manage student records, support administrative operations, ensure compliance with state requirements, and coordinate between various departments.

Skills: High level of interpersonal skills, attention to detail, organizational and problem-solving skills, proficiency with educational technology systems, excellent communication skills.

Qualifications: Experience in data administration or education preferred, familiarity with compliance and data management standards, knowledge of FERPA and educational systems.

Location: Chandler, Arizona, United States

Compensation: Not provided by employer. Typical compensation ranges for this position are between $45,000 - $60,000.

The Student Data & Compliance Coordinator plays a critical role in supporting the operational excellence of American Virtual Academy (AVA), one of StrongMind's managed school partners. This StrongMind team member will be dedicated to AVA operations, overseeing and maintaining accurate student data within Learning Management Systems (LMS) and Student Information Systems (SIS), while ensuring compliance with state-specific regulations for private virtual schools. The role is integral to supporting the administrative functions of a dynamic private virtual school serving students nationwide and reports directly to StrongMind's Executive Director of Operations.

Primary Duties and Responsibilities:

Student Records Management:

• Accurately enter, update, and maintain student enrollment, academic records, and transcripts in SIS and LMS platforms
• Monitor and manage student course placements, grades, credits, and progress toward graduation for AVA students
• Process records requests, enrollment verifications, and transcript issuance in a timely and compliant manner Coordinate with StrongMind's registrar services to ensure seamless data management Administrative Support:
• Provide direct administrative support to AVA school leadership and instructional teams
• Assist with compiling data reports for school performance, audits, and compliance reviews
• Maintain organized digital filing systems for all student documentation in accordance with FERPA and school policies
• Support AVA's administrative operations while maintaining StrongMind operational standards

Compliance and State Reporting:

• Track and ensure compliance with state-specific requirements for private schools, including attendance, academic progress, and graduation metrics
• Collaborate with AVA leadership and StrongMind stakeholders to monitor reporting deadlines and submit required documentation to applicable agencies
• Coordinate compliance activities between AVA's educational requirements and StrongMind's operational frameworks
• Maintain current knowledge of regulatory changes affecting private virtual schools

LMS & SIS Operations:

• Support the implementation and ongoing operation of LMS and SIS platforms for AVA (including StrongMind Central and other community platforms)
• Troubleshoot data errors and coordinate resolutions with StrongMind's technical support team
• Participate in the implementation of process improvements and updates to LMS/SIS systems Serve as primary liaison between AVA's operational needs and StrongMind's technology platforms

Cross-Functional Coordination:

• Act as dedicated StrongMind representative for AVA's operational needs
• Coordinate between AVA leadership and StrongMind departments (IT, Academic Operations, Customer Success)
• Participate in regular reporting and communication with Executive Director of Operations
• Support special projects and initiatives specific to AVA's growth and operational excellence

Skills/Abilities

• High level of interpersonal skills to handle sensitive and confidential situations
• Demonstrated poise, tact and diplomacy in managing stakeholder relationships
• Ability to interact and communicate with individuals at all levels of both StrongMind and AVA organizations
• Work requires attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
• Excellent initiative, ability to learn quickly and work independently
• Strong organizational and problem-solving skills to ensure excellent client service and expedient business processing
• Strong verbal and written communication skills
• Excellent interpersonal skills and the ability to build relationships with diverse community members
• Proficiency with online community platforms, virtual event tools, and educational technology systems
• Ability to work independently and as part of a remote team across multiple time zones
• Passion for education and commitment to supporting educators and students
• Understanding of private school operations and virtual education environments

Company-Wide Skills, Abilities and Expectations:

• Commitment to StrongMind's mission of empowering learning through innovative technology
• Ability to represent StrongMind professionally while serving as dedicated support for AVA
• Collaborative mindset with ability to work across organizational boundaries
• Strong commitment to data privacy, security, and educational compliance standards

Education/Training

• Experience in data administration, education, or related field preferred
• Experience in compliance, customer support, or similar role, preferably in an educational setting
• Knowledge of FERPA, state reporting requirements, and educational data management preferred
• Familiarity with Learning Management Systems and Student Information Systems preferred

Environmental Conditions Remote work environment with occasional virtual collaboration sessions

"More Than a Workplace – A Place to Belong!" 

At StrongMind/Primavera, we believe that work should be fulfilling, rewarding, and even fun! That’s why we offer a supportive, collaborative environment filled with perks that prioritize your well-being—from an onsite gym, personal trainers, and mindfulness coaching to weekly massages to help you reset.

We also offer a full benefits package including medical, dental, vision, PTO, and voluntary benefits, because taking care of you is important. And our workplace culture? It’s second to none!

What You’ll Love:

 A full paid holiday week at Christmas – time to rest, relax, and recharge.

• Weekly team celebrations & shoutouts – because your hard work matters!
• Quarterly town halls – keeping communication open, honest, and transparent.
• Champion spotlights – celebrating those who make a difference.
• Flexible & hybrid work options (for select roles) – work-life balance is key.
• Delicious perks – cookouts, treats, and awesome social events.
• Community service hours – giving back feels great.
• Legendary milestone awards at 10, 15, & 20 years – unforgettable experiences await!
• Plus, even more benefits to explore – because we believe in rewarding our people in meaningful ways.

We’re more than just a workplace—we’re a community that celebrates you. Join us and experience a company that truly cares. 

We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas. 

The company will provide equal consideration to all qualified applicants for employment without regard of race, religion, color, sex, gender, national origin, age, veteran status, marital status, or disability protected by law.