Fast Facts

Ascend Learning is seeking a highly organized Senior Administrative Assistant to support its leadership team, specifically the CIO and CCO, in a hybrid role from Gilbert, AZ. This position requires exceptional organizational skills and the ability to manage executive schedules and communications effectively.

Responsibilities: Manage complex calendars, coordinate meetings, prepare reports, and handle travel arrangements for executives while ensuring efficient cross-departmental communication.

Skills: Proven experience supporting senior executives, exceptional organizational and communication skills, proficiency in Microsoft Office Suite, and ability to multitask.

Qualifications: Experience in IT, Sales, or Marketing support preferred.

Location: Hybrid work from Gilbert, AZ, office three days a week.

Compensation: Not provided by employer. Typical compensation ranges for this position are between $55,000 - $75,000.

We Impact Lives Through Purpose-Driven Work in A People First Culture

Ascend Learning is the connection between a powerful portfolio of brands serving students, educators, and employers with outcomes-based, data driven solutions across the lifecycle of learning.

For over 37 years, National Academy of Sports Medicine® (NASM®) has set the standard in fitness education with best-in-class evidence-based programs. We have educated over 1.4 million fitness professionals in over 100 countries, creating a global space for optimal well-being and fitness. From personal training to nutrition coaching, wellness to sports performance, NASM trainers and specialists work at every level to help all clients set and reach their own unique goals.

Our values-driven culture unifies our teams and inspires a mindset of action, innovation, and collaboration, with a relentless focus on customers.

We're always looking for talented, passionate professionals to join us in our mission to help change lives. If this sounds like an environment where you'd thrive, read on to learn more.

WHAT YOU'LL DO 

We are seeking a highly organized and proactive Executive Administrative Assistant to support the leadership team at NASM. This person will primarily support the Chief Information Officer (CIO) and Chief Commercial Officer (CCO), reporting directly to the Chief Commercial Officer. This role will serve as a vital partner, ensuring seamless day-to-day operations and effective coordination across teams. This person will provide admin support to other members of the leadership team, as needed, for travel, meetings or expenses (ad hoc requests).  

WHERE YOU’LL WORK

             This position will work hybrid out of our Gilbert, AZ office.

HOW YOU’LL SPEND YOUR TIME

• Manage complex calendars, including scheduling meetings, coordinating appointments, and prioritizing tasks. 
• Prepare and edit reports, presentations, and correspondence for executive review. 
• Organize and coordinate meetings, including agendas, minutes, and follow-ups. 
• Handle confidential information with discretion and professionalism. 
• Facilitate cross-departmental communication and ensure alignment between IT, Sales, and Marketing teams. 
• Plan and manage travel arrangements, expense reports, and departmental budgets. 
• Act as a liaison with internal and external stakeholders to maintain strong relationships. 
• Perform other administrative duties to enhance productivity and efficiency. 

WHAT YOU'LL NEED

• Proven experience supporting senior executives, preferably in IT, Sales, or Marketing. 
• Exceptional organizational and time-management skills. 
• Strong communication and interpersonal abilities. 
• Proficient in Microsoft Office Suite and other business tools. 
• Ability to multitask and adapt in a fast-paced environment. 
• Resourceful with a keen attention to detail and a passion for supporting dynamic leadership teams. 
• Work in Gilbert, AZ office Tuesdays, Wednesdays, and Thursdays 
• Reports to Chief Commercial Officer, Kristin Carrico 

BENEFITS

• Flexible and generous paid time off
• Competitive medical, dental, vision and life insurance
• 401(k) employer matching program
• Parental leave
• Wellness resources
• Charitable matching program
• Hybrid work
• On-site workout facilities (Leawood, Gilbert, Burlington)
• Community outreach groups
• Tuition reimbursement

Fostering A Sense of Belonging

We seek out and celebrate all people and perspectives and cultivate an inclusive culture where everyone can thrive, feel valued and be their authentic selves. Our culture is firmly rooted in the belief that by embracing our differences and drawing on diverse perspectives, we are a stronger, more innovative, and more successful organization where employees experience a sense of belonging.

About Ascend Learning

As a tech-enabled services company, Ascend Learning is a national leader in developing and delivering data-driven online educational content, software, assessments, analytics, and simulations serving institutions, students and employers across healthcare, fitness and wellness, public and workplace safety, skilled trades, insurance, financial services, cybersecurity, and higher education. We're committed to accelerating the learning pathways that can move people into careers where they have the knowledge and skills to have an impact and help change lives in the communities they serve. Headquartered in Burlington, MA with additional office locations and hybrid and remote workers in cities across the U.S.,Ascend Learning was recognized by Newsweek and Plant-A Insights Group as one of America's 2023 Greatest Workplaces for Diversity.

Ascend Learning, LLC is proud to be an equal opportunity employer (M/F/Vets/Disabled). No agency or search firm submissions will be accepted. Applications for U.S. based positions with Ascend Learning, LLC must be legally authorized to work in the United States and verification of employment eligibility will be required at the time of hire.

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