Fast Facts

Learning Ally is looking for a dedicated Executive Assistant to provide high-level administrative support to the CEO, ensuring efficient executive operations and communication within the organization.

Responsibilities: Manage complex scheduling, facilitate travel arrangements, draft correspondence, organize meetings, and maintain confidentiality while supporting the CEO and the Executive Leadership Team.

Skills: 5+ years of experience supporting C-level executives, exceptional organizational and communication skills, proficiency in Microsoft Office and Google Workspace, and high emotional intelligence.

Qualifications: Experience in a nonprofit organization and familiarity with board governance or stakeholder engagement are preferred.

Location: Fully remote position with no travel requirements reported.

Compensation: $70000 - $90000 / Annually

Job Title: Executive Assistant to the CEO

Location: Fully Remote

Reports To: Chief Executive Officer (CEO) 

Department: Executive / Human Resources

Learning Ally is a leading nonprofit education solutions organization that transforms the lives of struggling learners by delivering proven literacy solutions that help students reach their potential. Its mission is to radically change education, transforming the lives of children by providing reading interventions and solutions to help them succeed academically, build self-confidence, and thrive in school and beyond.

65% of fourth graders read below proficiency and are 400% more likely to drop-out of high school. And, for “most at risk” students (students of color, low income, English Language Learners and students with learning disabilities) the problem is even more acute.

Learning Ally seeks to break this cycle. With early student assessment, intervention and accommodation and professional development for educators, Learning Ally can identify and prevent learning issues by working with schools and educators to support new and struggling readers. Its solutions build a strong foundation for independent, engaged learners who are empowered to achieve socially, emotionally, and academically, regardless of background or learning difference.

Founded in 1948 as Recording for the Blind, to help soldiers who lost their sight in combat continue their education with audiobook products, Learning Ally has evolved to help individuals understand the unique ways they learn and match them to the solutions that enable personal achievement.

Today, Learning Ally positively impacts the lives of over 2.4 million students, 630,000 educators, and partners with nearly 3,000 districts and 24,000 schools nationwide. As we continue to expand our reach, we are dedicated to providing accessible, high-quality resources to support diverse learners and educational communities across the country. With a continued commitment to supporting students who learn differently, Learning Ally has joined researchers and neuroscientists from renowned institutions including UCSF and MIT, to better understand and address learning issues.

Objectives of this Role

• Provide high-level administrative and strategic support to the CEO, ensuring organizational goals and leadership priorities are effectively managed and executed.
• Support the CEO with planning, scheduling, and communication across internal teams and external partners.
• Coordinate and streamline executive operations and initiatives by ensuring efficient collaboration across the Executive Leadership Team (ELT).
• Act as a liaison between the CEO, HR, staff, board members, and key stakeholders to support business operations and special projects.
• Uphold organizational values and best practices. Maintain the highest standards of integrity, confidentiality,  conscientiousness and discretion in the execution of these duties  while managing sensitive and confidential information with discretion. Maintain the highest standards of integrity, confidentiality, and conscientiousness in the execution of these duties

Daily and Monthly Responsibilities

• Manage and coordinate complex calendar scheduling, meetings, and event planning for the CEO; proactively address changes and conflicts.
• Facilitate travel arrangements, prepare itineraries, and manage logistics for the CEO and select ELT or HR leadership as needed.
• Support communication flow between the CEO, Executive Team, and internal/external stakeholders by drafting and proofreading emails, reports, presentations, and other business correspondence.
• Organize and maintain digital file systems, contact databases, and shared documentation to support executive functions.
• Assist with coordination of a variety of stakeholder meetings including but not limited to board  and leadership off site meetings, and team-building events; manage meeting logistics, materials preparation, and related follow-up.
• Exercise a high level of discretion and confidentiality in general and when handling sensitive personnel or strategic information.
• Screen and prioritize inquiries, correspondence, and requests directed to the CEO. Respond to routine requests in a timely or route appropriately .
• Establish and maintain electronic method/process to track deadlines and action items on behalf of the CEO and ensure timely follow-through.

Skills and Qualifications

• Proven experience (5+ years) as an executive assistant or similar role supporting C-level executives.
• Exceptional organizational skills with the ability to manage multiple priorities and adapt to shifting demands.
• Strong interpersonal and communication skills: verbal, written, and digital.
• High emotional intelligence, professionalism, and ability to maintain confidentiality.
• Proficiency in Microsoft Office Suite, Google Workspace, Zoom, and other collaboration tools.
• Experience in coordinating complex travel and logistics including expense reporting and reconciliation with a focus on efficiency and attention to detail.

Preferred Qualifications

• Experience supporting a nonprofit executive or working in a mission-driven organization.
• Familiarity with board governance, nonprofit compliance, or stakeholder engagement.

Learning Ally is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.