Fast Facts

Focus School Software is seeking an energetic and experienced Executive Assistant to support the CEO in managing calendars, correspondence, and documentation while ensuring effective communication and organization within the executive team.

Responsibilities: Key responsibilities include maintaining the CEO’s calendar, arranging travel plans, recording meeting minutes, coordinating conferences, and preparing reports and agendas.

Skills: Candidates should possess strong organizational skills, proficiency in Microsoft Word and Excel, and excellent written and verbal communication abilities.

Qualifications: Minimum two years of professional experience as an Executive Assistant in a tech-related field is preferred.

Location: This position is based in St. Petersburg, Florida, United States, and requires travel of at least 30% of the time.

Compensation: Not provided by employer. Typical compensation ranges for this position are between $60,000 - $90,000.

Executive Assistant to CEO

Focus School Software is a fast-growing management software company. We thrive on creating some of the most innovative features on the market today, helping educators to meet their evolving needs in classrooms, district management, state reporting compliance, and other facets of student-centered education and technology. 

Currently, Focus is looking for energetic, creative, and experienced candidates who can help us succeed in our mission to serve an increasing number of districts across the nation. We keep our clients’ needs at the forefront of everything we do, and as a company who understands the hard work of today’s educators, Focus looks for employees who share our value towards education. 

Focus is looking to expand our team by adding an Executive Assistant to the CEO. The Executive Assistant will be responsible for managing and maintaining the CEO’s calendars and correspondence, generating reports and documentation, as well as serving as a liaison to the CEO and other members of the Executive Team. As the Executive Assistant, you will be expected to work independently, as well as alongside the CEO, and must be able to work well under pressure to handle a wide variety of tasks and confidential matters with discretion. 

Minimum Qualifications:

• At least two years of professional experience as an Executive Assistant in a technology-related industry 
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail  
• Proficient in Microsoft Word and Excel 
• Strong written and verbal communication 

Job Duties:

• Maintain CEO’s calendar 
• Plans, coordinates and ensures CEO’s scheduled is followed 
• Arranging travel plans and agendas; compiling documentation for related travel
• Attend Executive meetings and record minutes 
• Conducting product knowledge research 
• Ordering/Maintaining marketing material 
• Conference coordination (i.e. setting up booths, hotel arrangements) 
• Sales coordination 
• Scheduling demonstrations 
• Preparing agendas and documentation for weekly meetings 
• Daily & Weekly Reports
• Preparing bi-weekly expense reports 
• Screening Executive emails 
• Demonstrate the highest level of customer/client service 
• Must be willing to travel at least 30% of the time
• Flexibility concerning after-hours communication with Executives and availability to travel on short notice is a must 

Focus School Software’s compensation package offers the following benefits:

• Medical Insurance 
• Dental/Vision Insurance 
• Life Insurance 
• Short and Long Term Disability Insurance 
• 401(k) after 6 months 
• Paid Holidays 
• Paid Vacation and Sick Time